TERMS OF REFERENCE FOR PMEL CONSULTATION, WESTERN BALKANS
Support to partner organisations of the Olof Palme International Center in planning, monitoring, evaluation, and learning (PMEL).
Supporting partner organisations (POs) of the Olof Palme International Center to develop their planning, monitoring, evaluation, and learning (PMEL) routines. In collaboration with each PO, drafting a set of documents that assists their project implementation in accordance with programme objectives and contributes to their organisational development.
The Olof Palme International Center (Palme Center) with its 27 member organisations, constitutes an active hub of the Swedish labour movement’s international work articulated through trade union, political party and civil society organisations. These organisations represent more than one hundred years of experience of promoting political and civic engagement, democratisation and poverty reduction. Through our development partnerships, we seek to empower people to change their own lives. The Palme Center has its main office in Stockholm and several local offices.
The CSO Programme comprehends trade unions and civil society organisations around the world, divided into regional programmes such as the Western Balkans. It is co-financed by the Swedish Agency for International Development Cooperation (Sida) and Palme Center’s member organisations during the period 2020-2024.
Starting from 2020, POs are adapting to several novelties in the CSO Programme:
- Reporting on new programme objectives
- Measuring behavioural changes among actors in society
- Monitoring their impact on actors in society
- Outcome harvesting of project results
- Stronger focus on organisational development
To ensure the quality of the CSO Programme in the Western Balkans, it is crucial that partner organisations skilfully manage their projects in accordance with Palme Center’s requirements.
Consultants are expected to conduct consultations with partner organisations (POs) with the aim to assist them in developing and improving their PMEL-routines. After the assignment, POs have their own PMEL-formats and the skills to:
- Strategically plan activities and identify targeted actors with the intention to contribute to programme objectives.
- Continuously monitor the impact of their activities among pre-defined actors in society
- Use methodologies for evaluation that give a fair indication of qualitative and quantitative results in relation to programme objectives.
- Work with flexibility and continuously adapt planned activities to evaluation results.
- Satisfactorily report to the Palme Center in accordance with instructions and requirements.
Existing levels of PMEL skills, routines and infrastructural prerequisites differ between POs. Therefore, it is essential that consultants tailor the methodology in close communication with each PO as well as the Palme Center.
Consultations will be led by one (or several) consultants per country, in close communication with the Palme Center. The project management teams of each PO, usually consisting of three people, with participate in the consultations.
Expected number of organisations, per country and location:
- Albania: Durres (1)
- Bosnia-Herzegovina: Banja Luka (1), Busovaca (1), Tuzla (3), Sarajevo (2), Livno (1)
- North Macedonia: Struga (1)
- Serbia: Belgrade (5), Novi Sad (2), Kragujevac (1)
The assignment might include the following methods but is open for suggestions from the consultants.
- Document review
Palme Center PMEL tools; Western Balkans CSO Programme documents; project-level documents such as applications, reports, assessments. Dialogue with the Palme Center.
- Consultation with PO (up to 10 hours/organisation).
Partly or completely conducted at the premises of the PO.
- Needs assessment, dialogue with PO. Tailoring of agenda/curricula for each PO.
- Development of PMEL plans and formats that fulfill Palme Center requirements as well as the specific needs on organisational and project level
- Workshop that enables the implementation of new formats.
- End report
Summary of each consultation including issues to follow up, to be shared with the Palme Center and the respective PO (1-2 pages/organisation). All outputs i.e. developed supporting documents such as PMEL plans and formats on PO-level to be attached.
Timeframe and duration
The assignment will ideally begin by mid-September 2020. The consultations with POs should take place during the period of October to December 2020. The report should be provided to the Palme Center no later than January 15, 2021.
The assignment is expected to comprehend approximately 30 working hours per PO including methodology stages 1-3.
If the assignment is conducted by one consultant per country, the estimated number of working hours is: Albania, North Macedonia 30 hours per consultant; Bosnia-Herzegovina, Serbia: 200 hours per consultant.
Requirements on the Consultant
The Palme Center will either engage a team of consultants, one consultant per country, or divide country-level assignments between consultants. The guiding principle for delegating the assignment is that country-specific expertise is of utmost importance. The Palme Center expects consultants to have the following qualifications:
- Documented experience of work with civil society and grassroot organisations.
- Documented experience with international development cooperation within the field of democracy and human rights.
- Documented in-depth knowledge of PMEL in civil society.
- Documented knowledge and deep understanding of the political system and decision-making processes in the selected country.
- Be a native speaker of the local language in the selected country.
- Have an excellent knowledge of the English language in speaking and writing.
- Documented experience in leading and facilitating learning processes such as workshops, trainings, etc.
- For consultants in Bosnia-Herzegovina and Serbia, documented experience of work with trade unions.
- A cost effective and affordable tender.
- Previous experience of working with the Palme Center.
The tenders must include a maximum budget frame in EUR including any VAT.
First payment: 50% of the budget after the start of the assignment and upon receiving an invoice from the Consultant.
Second payment: 50% of the budget after Palme Center’s approval of the report and upon receiving an invoice from the Consultant, no later than January 31, 2021.
The tenders shall be submitted via e-mail to email@example.com no later than August 21, 2020.
The bid must be written in English, include CV with details of experience of the Consultant and/or each team member, suggested timeframe/indicative work plan, a description of the approach and methodology applied, availability of personnel and a registration certificate of the Consultant’s company/entity, and a budget.
The budget should include all costs related to the evaluation, including VAT. Any costs related to travels, accommodation and interpreters should be included in the budget.
We reserve the right to not accept any of the bids received.
The Palme Center will inform all interested parties as soon as possible after the allocation decisions has been taken. The tenders shall indicate the postal address or e-mail address to which the decision can be sent.
Note that neither the process nor the allocation decision means that a binding agreement has been made. A binding agreement only exists when a contract have been signed by both parties.
The selection of bids will be finalised in September 2020.
For questions, contact Emira Mesanovic at firstname.lastname@example.org.