ToR: On-going and learning evaluation for the policy and organisational support programme in southern Africa (POSP)
The results, lessons learned and recommendations of the on-going and learning evaluation will be used by the actors in the programme to continuously improve the general performance of the programme to facilitate goal fulfilment. The findings will also serve an important role in the yearly and final reports on the programme.
The Olof Palme International Center (Palme Center) with its 27 member organisations, constitute an active hub of the Swedish labour movement’s international work articulated through trade union, political party and civil society organisations. These organisations represent more than one hundred years of experience of promoting political and civic engagement, democratisation and poverty reduction. Through our development partnerships, we seek to empower people to change their own lives. The Palme Center has its main office in Stockholm and several local offices.
Political parties are an indispensable part of a functioning representative democracy. Politics is a tool for developing countries and managing the resources of the country to serve the people and their needs. Because of contesting needs and priorities among different groups, democratic politics is the means of resolving conflicts of interest without violence. With a democratic political system, violence and reprisals are replaced by political dialogue and negotiations. Political participation, party political organisation and grassroots influence is a prerequisite for functioning political parties that can fight poverty and strengthen democracy and people’s power and influence.
The POSP programme is financed through the Swedish Government’s Strategy for Democracy Support through Swedish Party Affiliated Organisations, which aims to strengthen democratic structures and systems through dialogue and collaboration between democratic actors and to provide greater freedom and greater opportunities for individuals to organise themselves in political parties in order to exert influence on political processes and decisions.
POSP is a new programme for the period 2019-2020 and is implemented in partnership between the two Swedish party affiliated organisations Palme Center and Green Forum, and the South African organisation Education and Training Unit for Democracy and Development (ETU). Even if the programme itself is new, the cooperation between the different partners is not, and all the three actors have years of experiences in working with support to political parties in the region.
The overall objective of the programme is that “Participating Social Democratic and Green parties have improved their internal democracy, inter party dialogue and capacity to address current development challenges (economic development, inequality and environment including climate change) in the region”. The two main focuses are to improve the internal democratic processes of the political parties and for parties to improve their capacity to develop policies in an inclusive way both internally but also through building alliances with civil society such as environmental organisations and labour unions.
Through joint trainings for political parties, as well as capacity building activities tailor-made to support each party’s process of change, the programme will primarily deliver the desired outcomes through the following output categories:
- Increased capacity and systems to strengthen internal democracy, representation and participation within the parties, with a special focus on women.
- Increased capacity for an evidence-based and inclusive policy development process for parties to more effectively address challenges with economic development, inequality and environment including climate change.
The political parties involved in this programme are four Social Democratic and two Green political parties, based in South Africa, Namibia, Angola, Mozambique, Democratic Republic of Congo and Madagascar.
The consultant is expected to continuously evaluate the results of the programme and contribute to the mutual learning of stakeholders, the continuous improvement of programme design and implementation, and not least the monitoring and reporting of results. The cooperation and dialogue between the evaluator and programme coordinator are essential, since the evaluator will work closely with the him/her. The evaluator will serve as an adviser to the programme and be a sounding board during the remaining programme period.
The consultant will also work together with Green Forum, ETU and the six political parties involved in the programme.
We don’t suggest any fixed concept for the on-going evaluation, but invite the consultant to develop the methodology in dialogue with the Palme Center. The evaluation of the POSP programme should lead to continuous learning and improvements with the intention of creating the necessary conditions for a more efficient and effective implementation of the programme. The evaluation will continue during the remaining time of implementation and support the processes taking place within the programme.
The evaluation shall recognise the need for upward accountability, while focusing on continuous learning. The continuous learning will enable the consultant to, together with the programme team, get access to, communicate and re-use knowledge that, during the programme can:
- Confirm, safeguard and improve design, content, methods and implementation of processes.
- Shed light on the respective political party and the possibilities to change structures related to the core objectives of the programme.
- Contribute to change directed towards solutions and results during and after the programme period.
The actors that will be involved within the on-going and learning evaluation are the Palme Center, Green Forum, ETU, and the six political parties including their respective participants in activities organised within the programme. The six political parties in the programme are the following:
- Alliance of Congolese Ecologists (AECO), Democratic Republic of Congo
- African National Congress (ANC), South Africa
- Frente de Libertação de Moçambique (FRELIMO), Mocambique
- Movimento Popular de Libertação de Angola (MPLA), Angola
- Parti Vert Hasin’i Madagasikara (AMHM), Madagascar
- South West Africa People’s Organisation (SWAPO), Namibia
The steering committee of the programme, which is made up of representatives from the Palme Center, Green Forum and ETU, will be involved primarily as a continuous sounding board for the specific assignments, methods, results found, and recommendations. The political parties and their respective participants in the activities within the programme will be involved primarily as respondents/participants in interviews, focus groups and/or observations.
The on-going and learning evaluation will begin with a dialogue between the OPC and the consultant, where the concrete methods of evaluation, number of interviewees and timeframe will be defined and agreed more in detail.
The assignment will most probably involve trips to most of these locations: Johannesburg, Windhoek, Luanda, Maputo, Kinshasa and Antananarivo. Meetings with the steering committee/the programme coordinator in Stockholm will also be requested at least a few times per year – online or in Stockholm.
The evaluation should use an investigative approach that departs from the result matrix of the programme. The analysis will be made on output, outcome and impact level.
The assignment might include the following methods, but the methodology is open for suggestions from the evaluator:
- Document review
The application, result matrix, working documents, manuals, course presentations, and similar.
Participation as observer in workshops/training in the region.
- Evaluative questionnaires
Creation of and analysing questionnaires handed out to the participants at workshops/trainings.
- Semi-structured interviews /and or focus groups with participants
Interviews with participants while participating in the workshops/trainings, and follow-up interviews with the participants in the end of the programme period.
- Semi-structures interviews with key persons at the political parties
Interviews with a selection of key persons at the leadership of the political parties.
The number of workshops/trainings to be visited will be a maximum of seven in total. The workshops/trainings normally last for 1-4 days.
The interviews will be done in English, Portuguese and French.
A detailed inception report is expected from the evaluator on the 13th of January. The inception report should present a detailed analytical framework, methodology and workplan. OPC shall approve the inception report.
Timeframe and duration
The on-going and learning evaluation will start on 2nd of December 2019 and finish on the 28th of February 2021, with an estimation of total 15 weeks of work, including the preparatory reading and presentation of the final report.
OPC will request a first draft of the final evaluation report on the 10th of February 2021. OPC and other involved organisations will provide comments within five working days. The deadline for the final version is on the 28th of February 2021.
The programme might be prolonged. If the Palme Center is content with the work of the evaluators, the contract might be prolonged if it is possible for the evaluators.
The target group for the report is the Palme Center and the other implementation partners of the programme.
Reporting shall be made in the form of a written report in English, not exceeding 25 pages. The report shall describe facts, make analysis, draw conclusions and make recommendations. The evaluation report should at least contain;
- The purpose of the evaluation
- The scope of the evaluation, methodology and limitations
- Empirical observations
- In-depth analysis, conclusions and recommendations
- Attachments (ToR, reference list, list of people interviews and in which location, interview questions etc.)
OPC will be the sole owner of the results of the assignment.
Requirements on the evaluator
OPC expects a team of consultants that have the following qualifications:
- Clear understanding of the role, work and practice of democratic political parties
- Documented theoretical and practical experiences with evaluations of Swedish development cooperation and/or international aid.
- Documented in-depth knowledge previous experience of results-based management, monitoring and evaluation.
- A documented capacity in in-depth analysis based on interviews and reports, as well as a good capacity of reporting results and conclusions.
- Have an excellent knowledge of the English language in speaking and writing.
- Have relevant theoretical knowledge/have worked practically with the issues of democratisation, human rights processes and gender equality.
- As a team, have knowledge of French and Portuguese, as well as English.
- Good knowledge about the context of Southern Africa.
- A cost effective and affordable tender.
- Previous experiences from working with on-going and learning evaluations.
The tenders must include a maximum budget frame in SEK including any VAT.
The payment will be made as follows:
The first payment: 50% percent when the inception report has been approved and upon receiving an invoice from the consultant. The second payment: 50% of the budget after approval of the evaluation report and upon receiving an invoice from the consultant.
The tenders shall be submitted via e-mail to firstname.lastname@example.org no later than 14 November 2019, 24:00 (Swedish time-zone).
The bid must include curriculum vitae and details of experience of the members in the evaluation team, a suggested timeframe/indicative work plan, a description of the approach and methodology applied, availability of personnel and a registration certificate of consultant’s company/entity, and a budget.
The budget should include all costs related to the evaluation, including VAT. Any costs related to travels, accommodation and interpreters should be included in the budget.
We reserve the right to not accept any of the bids received.
The Palme Center will inform all interested parties as soon as possible after the allocation decisions has been taken. The tenders shall indicate the postal address or e-mail address to which the decision can be sent.
Note that neither the process nor the allocation decision means that a binding agreement has been made. A binding agreement only exists when a contract have been signed by both parties.
For questions, contact Sanna Eliasson at email@example.com.